Tips for Writing an RFP for Custom Automation Solutions

July 9, 2020

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RFP writing tips for custom automation solutions

RFP Writing Tips to Keep in Mind

ACS specializes in custom automation solutions as a systems integrator. Clients often struggle to compare proposals from different suppliers, likening it to ‘comparing oranges to apples.’ Proposals from integrators are unlike each other in many ways with little or no consistency among offered automation solutions. We’re changing that. Our proposals are designed for clarity and consistency, ensuring an ‘apples to apples’ evaluation.

Crafting comprehensive Request For Proposals (RFPs) stands as a cornerstone for elevating project success on both technical and commercial fronts. These meticulously detailed RFPs serve as a safeguard, ensuring that no crucial scope element is overlooked, thus empowering end users to establish a robust foundation for their projects. With a thorough blueprint in place, the evaluation process for competing proposals gains clarity and coherence. This ‘apples to apples’ comparison framework enables a precise and comprehensive assessment, facilitating an informed decision-making process when selecting the ideal solution provider tailored to the project’s specific needs.

The intricate details encompassed within a well-structured RFP does not just expedite the selection process; they profoundly influence the project’s trajectory. Beyond merely comparing proposals, these comprehensive documents steer the course for the entire project lifecycle.

ACS, a leading custom integrator, routinely evaluates RFP documents on behalf of clients or crafts responses to newly released project RFPs. To ensure comprehensive RFP development, consider these RFP writing tips following these considerations and essential questions to address:

Clearly define the scope and lines of responsibility:

  • What is expected of the custom automation solutions supplier, from other systems suppliers, and from the end user?
  • Are there specific scope elements that are absolutely required and others that are optional?

Identify and provide detailed existing facility constraints:

  • Are there physical size requirements for installation into an existing footprint?
  • Is the facility limited in electrical power, cooling water or compressed air capacity?

Spell out your company’s specific preferences and requirements:

  • Are there internal machine and process safety or ergonomic standards which must be met?
  • Are there company preferences for component hardware and software manufacturers?

Describe the product being manufactured and tested:

  • How much product variation is expected?
  • Is design-protection for future products needed?

Provide details of other systems that need to be integrated:

  • How is data transmission and storage handled within the machine and then at the facility?
  • What physical connection points to upstream and downstream systems are required?

At ACS, our primary goal is to provide clients with meticulously tailored proposals, ensuring a robust ‘apples to apples’ comparison. We aim not only to provide a comprehensive understanding but also to establish ourselves as the preferred supplier for your distinctive requirements. Should you find yourself in the early stages of formulating specifications for a new automation project, we welcome you to reach out to ACS without hesitation. Our committed team stands ready to guide you through each phase, guaranteeing that your objectives are met with exactitude and streamlined efficiency.

We understand the pivotal role of the initial project phase in shaping its success. Whether it’s refining project essentials or tailoring solutions to your needs, count on us to be your reliable ally. With expertise, dedication, and a commitment to a collaborative and trustworthy relationship, we’re here to empower your journey toward project success.